The management committee shall have the overall management of the affairs of the society. In addition to the duties customarily performed by the management committee members, the Committee shall: –
1.Act upon all applications for membership, except to the extent that it may delegate the approval of such applications to an executive committee or a membership selection committee.
2. Maintain the register of members as required by the Act.
3. See to it that proper records and books of accounts for the purposes of the society are kept and maintained by an officer with sufficient knowledge.
4. Fill vacancies occurring between annual meetings in the management committee.
5. Employ, fix the compensation and prescribe the duties of the cooperative employees as may in the discretion of the Management Committee be necessary and have powers to dismiss such employees.
6. Choose a representative to the Cooperative Institutions to which the society is affiliated or to any cooperative forums as and when required.
7. Decide the date, time, place, and agenda of the general meeting according to provisions of the Act and to see that the annual general meeting is held in the prescribed manner and time limit.
8. File claims, protect, defend, and compromise legal suits, hear other complaints, and dispose of them.
9. Acquire fixed assets, e.g., buildings for society’s use, with prior approval of the general meeting.
10. Prepare a recommendation to the annual general meeting in respect of the apportionment of the annual net surplus as provided for in the Act.
11. Frame administrative rules/policies not contrary to the Act, regulations and Bylaws and resolutions of the annual general meeting for the efficient working of the society. Such policies shall be put in writing and shall come into force only after getting the approval of the general meeting.
12. Furnish all statements and other necessary information demanded by the Cooperative Department or the Union in time.
13. Cause the society to be audited and see to it that the auditor’s recommendations are implemented.
14. Arrange the purchase/sale of poultry products as per the agreement with the Union and enter the contract with relevant enterprises.
15. Take a necessary insurance cover for society against loss of cash and other properties.
16. Take necessary steps to recover any outstanding debts of the society.
17. Adopt a Common Seal
18. Perform any other duties as the members may from time to time require, provided they are consistent with the Act, Rules, and the By-Laws
FAILURE BY MANAGEMENT COMMITTEE MEMBERS AND SUB-COMMITTEES TO ATTEND ITS MEETINGS
If a committee member fails to attend regular meetings of the Management Committee or any other committee for three consecutive times or otherwise fails to perform any of the duties conferred upon him as a member of the management committee member or any other committee member, his/her office shall be declared vacant by the management committee and the vacancy filled as per section 24 (d).
a) The management committee may remove any Executive officer from the office for failure to perform the duties thereof after giving the officer a reasonable opportunity to be heard. The members shall ratify or not the action of the management committee within 21 days.
THE EXECUTIVE COMMITTEE
1.The Executive Committee of this society shall comprise the Chairman, Treasurer and Secretary, all of whom shall be elected by the Management Committee and from their number. If more than one Vice Chairman is elected, the management committee shall determine their rank as first Vice Chairman, Second Vice Chairman etc. Unless sooner removed as herein provided, the officers elected at the first meeting of the management committee shall hold office until the election and qualification of their respective successors.
2. The Chairman shall preside over all meetings of the members and at all meetings of the Management Committee. He shall perform by resolution of the Committee members provided such resolution is not inconsistent with the provision of the Act or By-Laws. The ranking Vice Chairman shall have and exercise all the powers, authority, and duties of the Chairman during the absence of the latter or his inability to act.
3. The Treasurer shall be an Executive Committee member under the control and directorship of the Management Committee. Subject to such limitation and control as may be imposed by the Management Committee, the Treasurer shall have the custody of all funds, securities, valuable papers, and other assets of the society. He/She shall provide and maintain full and complete records of all assets and liabilities of this society. Within 15 days after the close of each quarter, he/she shall prepare and submit to the Management Committee a financial and statistical report showing the condition of this society as of the end of the quarter and shall promptly post a copy of the quarterly financial and statistical report in a conspicuous place in the office of the society, where it shall remain posted until replaced by the financial and statistical report for the next quarter. He/She shall prepare and forward to the Registrar and the Union copies of such financial reports. If, however, the society engages a full-time Society Manager, the functions provided herewith shall be delegated to the manager.
4. The Secretary shall prepare and maintain full and correct records of all meetings of the members and the Management Committee. He/She shall give or cause to be given, in the manner provided in these By-Laws proper notice of all the meetings of the members and shall perform by resolution of the Management Committee, provided such resolution is not inconsistent with the provisions of the Act and bylaws.
RULES OF QUORUM
Seventy percent (70%) of the board is required to form a quorum
NOTICE OF MEETING
A notice of the meeting shall be provided 30 days in advance
A special meeting notice will be provided within 14 days
VOTING ON ELECTION DAY
Mail-in votes in advance
Submit paper votes at the meeting
Show of hands